At Getoutnerds, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, share, and safeguard your data when you engage with our movement, events, or online store. By participating in our community or using our services, you agree to the terms outlined in this policy.

 1. Who We Are

Getoutnerds is a movement dedicated to fostering unforgettable memories through outdoor experiences tailored for developers. Based in Washington State, we organize dynamic events that blend networking with adrenaline-pumping activities, and we sell merchandise to support our community. Our mission is to help you unwind, connect, and recharge in nature’s embrace while building a network of like-minded friends.

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at info@getoutnerds.com.

2. Information We Collect

We collect personal information to enhance your experience, process transactions, and communicate with you about events and products. The types of data we collect depend on how you interact with us, and we strive to limit collection to what is necessary. Below are the categories of information we may gather:

-Personal Identifiers: Name, email address, phone number, and mailing address, provided when you sign up for events, join our community, or make a purchase.
-Payment Information: When you buy merchandise through our online store, we collect payment data such as credit card details via Stripe, our secure third-party payment processor. We do not store your full payment information directly on our systems.
-Event Participation Data: Information related to your attendance at our events, such as preferences for activities (e.g., golf, BBQ, or campfire gatherings) or dietary needs, to help us tailor experiences.
-Communication Data: Any correspondence or feedback you share with us via email, forms, or social media.
-Website Usage Data: If you visit our website, we may collect data like IP address, browser type, device information, and browsing behavior through cookies or similar technologies to improve user experience and analyze trends.
-Voluntary Information: Any additional details you choose to provide, such as interests or professional background, to help us personalize your community experience.

3. How We Use Your Information

We use your data to support the operations of Get Out Nerds and deliver the best possible experience as part of our community. Specifically, your information helps us:

-Process Transactions: Handle payments for merchandise purchases securely through Stripe and confirm order details.
-Organize and Personalize Events: Plan and customize outdoor gatherings, networking sessions, and activities based on your preferences and participation history.
-Communicate with You: Send updates about upcoming events, promotions, merchandise, or community news via email or other channels (you can opt out of marketing communications at any time).
-Improve Our Services: Analyze website usage and feedback to enhance our platform, events, and overall offerings.
-Ensure Security: Detect and prevent fraud, unauthorized access, or other illegal activities related to our services.
-Comply with Legal Obligations: Fulfill requirements under Washington State law or other applicable regulations, such as tax reporting or data protection rules.

4. How We Share Your Information

We do not sell your personal information to third parties. However, we may share your data in limited circumstances to operate our business and provide services, as detailed below:

-Service Providers: We share information with trusted third parties who assist us in running our operations, such as:
-Stripe: For processing payments securely when you purchase merchandise. Stripe handles your payment data according to its own privacy policy (available at [stripe.com/privacy](https://stripe.com/privacy)).
– Website hosting, email marketing, or event management platforms to support our digital and community activities.
-Legal Compliance: We may disclose information if required by law, such as in response to a court order, subpoena, or government request, or to protect the rights, property, or safety of Get Out Nerds, our community, or others.
-Business Transfers: In the event of a merger, acquisition, or sale of assets, your data may be transferred to a successor entity, with continued protection under this policy or a comparable one.
-Community Features: If you participate in public-facing aspects of our community (e.g., event photos or shared content), limited information like your name or likeness may be visible to other members or on our platforms, with your consent where required.

All third parties we work with are contractually obligated to protect your data and use it only for the purposes we specify.

5. How We Protect Your Information

We take the security of your data seriously and implement reasonable technical and organizational measures to safeguard it against unauthorized access, loss, or misuse. For instance:

– Payment data is processed through Stripe, which uses industry-standard encryption and security protocols.
– Personal information stored on our systems is protected with encryption, access controls, and regular security assessments.
– We limit access to your data to authorized personnel only, ensuring it is handled confidentially.

While we strive to maintain robust security, no system is 100% secure. If you suspect any unauthorized access to your information, please contact us immediately.

6. Your Rights and Choices
As a resident of Washington State or elsewhere, you have rights regarding your personal information, and we are committed to honoring them. Depending on your location, these may include:

-Access: Request a copy of the personal data we hold about you.
-Correction: Ask us to update or correct inaccurate information.
-Deletion: Request the removal of your data from our records, subject to legal or operational exceptions (e.g., transaction records for tax purposes).
-Opt-Out: Unsubscribe from marketing emails or other non-essential communications by clicking the unsubscribe link in our messages or contacting us directly.
-Cookies: Adjust your browser settings to manage or disable cookies and similar tracking technologies on our website.

To exercise any of these rights, please reach out to us at [insert contact email or form]. We will respond within the timeframes required by law, such as those under the Washington My Health My Data Act or other applicable regulations. Note that we may need to verify your identity before processing certain requests.

7. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy or comply with legal obligations. For example:

– Payment and transaction data is kept for a minimum of 7 years to meet tax and accounting requirements.
– Event registration details are retained until the event concludes, unless you remain an active community member.
– Inactive accounts or unsubscribed email data may be deleted or anonymized after a reasonable period of inactivity (e.g., 2 years).

When data is no longer needed, we securely delete or anonymize it to prevent identification.

8. Cookies and Tracking Technologies

Our website may use cookies, web beacons, and similar tools to enhance functionality and understand user behavior. These technologies help us:

– Remember your preferences for a smoother browsing experience.
– Analyze traffic and engagement to improve our content and services.
– Deliver relevant advertisements or event promotions.

You can control cookies through your browser settings or opt-out tools. However, disabling cookies may limit certain features of our website.

 9. International Users

Getoutnerds is based in Washington State, USA, and our services are primarily directed to users in the United States. If you are accessing our services from outside the US, please be aware that your data will be transferred to, stored, and processed in the United States, where privacy laws may differ from those in your jurisdiction. By using our services, you consent to this transfer and processing.

10. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or community needs. When we make changes, we will revise the “Last Updated” date at the top of this document and notify you via email or a prominent notice on our website if the updates are significant. We encourage you to review this policy periodically to stay informed about how we protect your data.